Elections for CGS Director Positions

Results are now in for the elections for one Director position in Alberta and two positions in Ontario.

In Alberta Chris Grab has been elected.

In Ontario Edward Cavanagh and Jonathan Dugdale have been elected.

Terms for current directors in these regions run until the next CGS AGM. The newly elected directors will begin their term at the time of the next CGS Annual meeting.

Congratulations to Chris, Ed and Johnathan. Thanks to everyone who let their name stand for election.

Director Elections: Alberta (1) & Ontario (2)

Ballots for the Election of two Directors from Ontario and one from Alberta went into the mail Friday.

Please disregard and destroy the first mailing of ballots.

The materials for the second round of ballots was presented to the leadership of CGS for review of content and they also consulted on the process of balloting.

If you have any questions please contact your elected representative on the CGS Board.
 
Ballots must be returned to arrive by August 31, 2021.
 

Nominations for Director Elections

CGS is thrilled by the amount of interest that openings for nominations for positions on the CGS Board has stimulated! More than 100 nominations were received for four open positions.

 

Here are the candidates who were nominated for the positions:

 

 

ALBERTA
Chris Grab
Callum McLeod 

ONTARIO (two positions)
Edward Cavanagh
Jonathan Dugdale
Steve Hunter
Tanya McCarthy

 ATLANTIC REGION
Arnold Steeles

 

 

Details re: the actual election process will be released in coming days.
Democracy in action!

Report of May 21st CGS Board Meeting

The latest CGS Board meeting was held on the evening of Friday, May 21st.

Participating were:

President Sandy Howell; Callum McLeod; Ed Cavanagh; Susan Frazer; Annie Steeles and Russell Gammon  Secretary-Manager.

Regrets: Catherine Lord; Karen Cavanagh.

In terms of finances the Board received a report that, at meeting time we had $10,000 in investments ( as of the week of May 17th); just over $8,000 in our savings account and $6700 in our chequing account. This would place CGS financial assets at over $24,700 at the time of the meeting. 

The association will be following up on a small number of accounts receivable.

NEW BUSINESS

CGS has been invited to partake in a summer webinar series hosted by the Ontario Ministry of Agriculture and Rural Affairs and the University of Guelph’s Center for the Genetic Improvement of Livestock (CGIL).

CGS has agreed to be part of this series with a presentation. We have been asked to address the topic of conformation evaluation. 

In addition our working group of Adam Scanlan,  Ed Cavanagh and Callum McLeod have begun work on a video or videos on judging and the related  evaluation of conformation and a refresher course for CGS licensed judges. The presentation will be available to everyone.

The Board will be again canvassed for input on what day of the week and time of day work best for the majority to maximize participation in meetings.

A brief presentation was made on plans to bid to host the 2026 International Goat Conference in Alberta.

CGS will investigate the use of the G prefix for registration numbers for Lamancha goats upon receipt of examples where use is questioned based on generations of recorded ancestors. 

Director elections are coming up in Alberta, Ontario ( 2 positions) and the Maritimes. Deadline for nominations is June 30. A nomination form will be available in the INFO AND LINKS section of the CGS website at www.goats.ca.

The Board was updated on progress of an initiative with Heritage Livestock Canada (HLC). The project involves testing 50 head per breed to arrive at a measure of genetic diversity in that breed. HLC is seeking coordinators for each breed to coordinate collection of samples and forward them to the designated lab for testing.

Board members Sandy Howell and Callum McLeod have offered their services as a breed coordinator.

The CGS Board has decided that the CGS Facebook page will be used in the same manner as the CGS website in a message board function. Comments may be directed to Board members or the office by email or phone calls or letters.

CGS will be releasing an announcement regarding the results of DNA testing on three animals and subsequent revisions to two pedigrees to the membership.

Further discussions will be held on possible random DNA testing within the Canadian population or DNA testing of males being registered. 

The Board received a report of the latest meeting of a steering committee regarding integrated databases for genetic, pedigree and performance information for small ruminates.  The meeting had been held earlier in the day on May 21st. The steering committee has also created a game plan for next steps.

Board members have supplied copies/samples of their recent breeding records to the office.

The Association will now work on randomized selection a member in each 

Director region for a request for a copy of their breeding records as outlined in CGS by-laws.

CGS will be consulting with CLRC for a quote on adding a breeding date or exposure date range to the registration application process. 

CGS has consulted with the Royal Agricultural Winter Fair on prospects for the East National Show and The Royal itself. The RAWF has indicated they will have a better handle on their plans for 2021 by early July.

A motion was passed that funds in the Candice Cavanagh Memorial Scholarship Fund for youth be forwarded to the Cavanagh family for management of the program. This will provide an extra level of protection for the funds. 

CGS will continue working with the Animal Registration Officer on proposed by-law amendments that were submitted during the winter. A working group of members invested considerable amounts of time formulating draft amendments that were also reviewed in depth by the Board. 

The Board’s next scheduled meeting will be held in early July 2021.

REPORT OF CGS DIRECTORS MEETING — April 16, 2021

Attending: Sandy Howell, Susan Frazer, Arnie Steeves, Callum McLeod, Russell Gammon Sec/Man

Regrets: Catherine Lord, Ed Cavanagh, Karen Cavanagh

Meeting by Zoom was called to order by Pres Howell at 8:35 pm.

Moved by Callum, seconded by Arnie that the agenda be approved with three additions, investment of portion of CGS funds, discussion of protein values added to milk awards, clarification of listings on goatgenetics.ca.

Moved by Callum, seconded by Arnie that the minutes of the Mar 19, 2021 meeting be approved.

Business arising from the March meeting:

–Due to covid restrictions the Vancouver Island Goat Assoc has had to cancel the 2021 West National Show. Also due to the covid restrictions and the short interval it was noted that it would not be likely that any other western province would be able to host it this year. A notice to apply for the 2022 West Nat will be in the next newsletter, FB page and website and will be due by June 30, 2021. The East Nat show is scheduled for the RAWF for 2021 and 2022.

–Judges will be contacted about the automatic extension of their licences for 2021 with no renewal fee.

–Callum and Adam and Ed have begun discussions for the creation of some webinars on judging and conformation evaluation and hope to have a release date of mid to late summer.

–Members are reminded that they can apply for Select Doe awards at any time, even posthumously.

Russell gave his report on the CGS bank balances: $6000 in chequing, and around $15,000 in savings with a surplus of over $4000 for the first quarter. Discussion of the possibility on investing a portion of the savings in a GIC ensued and Russell will investigate rates and options. It was noted that interest rates are very low at this time.

A discussion of milk recording followed and the new changes to the 305 program are now on the website. Also it was noted that covid restrictions have necessitated some changes – more owner sampler but even these lactations will qualify for the genetic testing.

A discussion of the importance of the protein values will result in further research with Brian at CCSI.

Also more explanations and clarification needs to be done for the goatgenetics.ca website so as members truly understand it. Items such as how the listings are weighted, and the reliability of the indexes between animals and what factors contribute to the index could be clarified.

The Annual Yearbook for the inclusion of *M and *P awards, Select Does etc will be the February issue. This issue also normally includes East and West National Champion winners if available.

Russell has been working on the backlog of *M certificates which will hopefully be mailed out soon. Brianna and Arnie are working on a new system for the future for the creation of these and other certificates.

Russell has also been working on cleaning up unpaid accounts, and members will be notified that if they are not paid their memberships will be suspended.

Also with regard to transactions at CLRC, any members not using a credit card must make sure to submit enough funds because if there is a shortfall their work being processed will not be sent out until it is completely paid for.

CGS will continue with revision to our classification program along with Brianna at CCSI.

Arnie moved that the meeting be terminated – 10:15 pm.

REPORT PREPARED BY SUSAN FRAZER

Report of March 2021 Board Meeting

Both before and at the February 20th board meeting members expressed an interest in reporting of actions at CGS Board of Directors meetings.

The board welcomed this interest and is now beginning a process of reporting after each meeting. Here is the first Board meeting report prepared by President Sandy Howell. After each regular Board meeting a member of the Board will provide a report of discussion and decisions at each meeting.

Report prepared by President Sandy Howell, who is also director from British Columbia.


CGS Board Meeting held via Zoom March 19, 2021

Meeting called to order 8:37 pm EST.

Opening comments by President Sandy Howell  discussion on milk recording/ testing-focus:   ways of getting more members to participate.  Sandy Howell and Catherine Lord are going to create a working paper of proposals for the Board.

Business arising from minutes of three Board meetings in February, prior to the Annual Meeting:

Discussion on overdrafts at CLRC, resulting form submission of insufficient funds to cover the costs of the registration, transfer, membership, etc. e.g. taxes or miscalculation of fees ending in CLRC collecting accounts receivable from members and clients. Earlier this year CGS wrote off several hundred dollars on very aged accounts receivable at CLRC. ( These were from 2015 and earlier and clients are no longer active in the industry. Also a number of accounts under $3.00-most under $1.50 from December 2019 and earlier were written off.   Decision was made to notify CLRC that we will no longer accept overdrafts of any amount and this has been actioned.   Consequently, if enough money isn’t sent in to cover the cost of work being done members/clients will no longer receive their work until bill paid. No more overdrafts.  Suggestion is that members either do e-transfer or credit card transactions, if at all possible.

An In Camera session was held.

Reports on:

Office move is completed.  The office in Guelph has been closed due to the covid pandemic and moved to the Secretary/Manager’s residence.

Barry Van Camp is the representative for the Royal Agriculture Winter Fair Board of Governors.

Financial statements to the end of February were reviewed.

New Business:

  • Discussion if non-members and suspended members can participate in CGS programs.  In order to participate in Milk Test and Classification participants are to be CGS members.  Suspended members and non-members can participate in shows.  A suspended member or non-member does not receive any CGS awards.
  • CLRC AGM is April 24th and will be a zoom meeting and the CGS Reps will be Callum McLeod, Ed Cavanagh and Chris Grab.
  • East National Show that was to be held at Brooklin Spring Fair. This fair has been cancelled for 2021. The opportunity to host the East National is now being offered to the Royal.
  • Deadline for submission of applications to host a National show has been changed to a July 1 of the year previous.  
  • Steering Committee re Grant Application to Government reports that we should know by April 1st. This grant would provide funding to establish integrated databases within the small ruminant sector of the industry.
  • Judges extension of license for 2021:  letter will be going out to Judges regarding extensions at no fee for 2021.  Callum and Ed are looking at putting a webinar review together, as a refresher for judges.
  • News Letter: An issue to go out soon with a pull out, asking people if they want access to the Newsletter/ Quarterly on line or in hard copy by mail.  The response will be returned to office.
  • Classification:  Meeting was held with Holstein Canada in early March and we are waiting for Holstein Canada to reply.
  • Breeding Records:  Board members were asked to submit their breeding records, four sets have been received to date. When those are all in the membership, with one member randomly selected by computer software from each district, will be asked to submit breeding records for the most recent year. This process is an option within the by-laws of CGS.   

Meeting adjourned at 10:02 pm Eastern Standard Time.