Registration and Transfer of animals

A considerable amount of time is being invested, every week by CLRC dairy goat registry team members and CGS staff on a well-defined topic. That topic is: Registration and Transfer of animals that have been sold to other goat owners.

What is particularly unsettling about this matter is that the buyers are often new to the registered goat industry. And we are not talking a few weeks delay, we often encounter cases where six months or a year have passed since the date of transaction and the goats have left the farm of the seller.

CGS stands ready to aid and assist anyone who encounters challenges with understanding the registration/process or actually working the  process through. We are in daily or multiple times a day communication with our dairy goat team at CLRC. They are exceedingly helpful in explaining how they work with our CGS by-laws  to complete registry processing.

We were recently reminded of this fact:

“As per section 64 of the federal government Animal Pedigree Act the seller has up to six months to transfer papers. It is a legal offense not to transfer papers within that time frame and according to the Act, punishable up to $25,000. However; it is up to the buyer to pursue legal action. One option is for CGS to inform CLRC of cases where this requirement has been contravention and the seller/member put under suspension.”

If animals have been properly and fully paid for these is zero excuse for not getting registrations completed and transfers processed. Entirely too much time on the part of CGS and CLRC staff is being spent resolving such issues. The other side of this point is that with fewer exceptions CLRC will be able to process regular work more quickly. Time is money!

The bottom line is: We are here to help!!!!! Contact us!

As a wise person working for a breed association told a recalcitrant member: “We want to help you, you have  to want to help yourself!” And “the job’s not finished till the paperwork is done!” 

And yes, we may sound like a broken record on this point but we must radically reduce “the case load” on this topic!

Let us know how we can help!

Onward, ever onward!!!!

Prompt Transfers of Ownership & Bills of Sale

Comments re transfers and bills of sale!

As we ponder the inflow of calls and emails and messages we receive from members, and prospective members and staff at CLRC a prominent theme emerges! The matter is having purebred, registered animals transferred to their new owners PROMPTLY after sale and delivery.

This brings us to the matter of bills of sale. Every sale of breeding stock and commercial animals should be accompanied by a bill of sale outlining animals involved, their status, responsibilities of the buyer and seller, exceptions and qualifiers, etc.

In working with new and prospective members we find the whole matter of having animals properly and promptly transferred into their name is a very common point of request for help.

We are in constant contact with staff at CLRC so can always work with them to determine the exact and precise status of work in process. This would go beyond what you can see in the Manage My Account function. For that matter anyone can contact CLRC staff and receive  up to the minute updates. A key point is that CLRC staff cannot process something that has not arrived.

We have also learned that there can be lags between the time CLRC staff request additional  pieces of information and when they receive a reply. CLRC can only complete processing when they have “the rest of these story” as in ALL of the story.

Do you want to be known as a reputable breeder of Livestock?

Do you want your marketing program to yield and reap repeat business?

Do you want a great reputation for product and after sales service? 

Then please conclude work on sales promptly!

We realize payment in full by the buyer is essential but, once the buyer has done all that is expected of them, it is only fair and just to expect the same of the seller. Every situation is unique. Customer service is paramount to future success!

Thoughts on a regularly arising topic!

We are here to help, as is the team at CLRC, if we can!

We realize paperwork has few fans so why not resolve it so you can smile and say, DONE!?